A sign up sheet people can’t mess up. Spots fill and close on their own, nobody can erase anyone else’s name, and everyone gets a confirmation and a reminder. Free, with no ads and no accounts.
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How it works
- Make your sheet. Pick volunteer shifts, potluck, meal train or carpool, and add your slots. Repeating dates like “every Saturday in March” take one click.
- Share the link by email, group chat or newsletter.
- People pick a spot with just their name. They can add an email for a confirmation, a reminder the day before and a link to change or cancel.
- You see everyone on your private manage page, and can download a spreadsheet or print a check-in list.
Why not just use a Google Sheet or Google Form?
Both are great tools, but they weren’t made for handing out spots. Here’s what changes when you use a real sign up sheet.
| Shared Google Sheet | Google Form | Tacetra sign up sheet | |
|---|---|---|---|
| Stops overbooking | No. Anyone can add a sixth name to a slot for five. | No, not without a paid add-on. | Yes. Full slots close automatically. |
| Waitlist | No | No | Yes. If someone cancels, the next person moves in and gets an email. |
| Protects people’s sign-ups | No. Anyone with the link can delete or type over other names. | Yes | Yes. People can only change their own sign-up. |
| Everyone sees what’s taken | Yes, along with everyone’s emails and phone numbers. | No. People can’t see who’s already bringing dessert. | Yes, with emails kept private and names shortened if you like. |
| Confirmation and day-before reminder | No | A copy of answers only | Yes, plus “Add to calendar”. |
| Easy on a phone | Fiddly. Tiny cells and app prompts. | Yes | Yes. Tap a slot, type your name, done. |
| Change or cancel | Delete your row and hope someone notices. | Only if the organizer turned on editing. | Your own link. The spot reopens and the organizer is told. |
| Extra questions | Add columns | Yes, unlimited | Up to 3, such as t-shirt size or allergies. |
| Needs a Google account | To create it | To create it, and often to answer | Never |
Still want it in a spreadsheet? Download your sign-ups as a CSV any time and open them in Google Sheets or Excel.
Sign up sheet ideas
- Volunteer sign up sheet for school events, food banks, church and club shifts
- Potluck sign up sheet so nobody brings the fifth dessert
- Meal train for a new baby, surgery or a family going through a hard time
- Carpool sign up sheet for practices, games and field trips
- Classroom snack schedule, parent-teacher conferences, team snacks and more with the Blank template
Questions
Is it really free?
Yes. No ads, no paid plan to remove ads, and no limits on the number of people who sign up.
Do people need an account?
No. Organizers get a private manage link by email, and people sign up with just their name. Email is optional for them.
Who can see the sign-ups?
Anyone with the link sees which spots are taken. You choose whether names show in full, as first name and last initial, or not at all. Emails and answers to your questions are only ever shown to you. Sheets are hidden from search engines.
How long are sheets kept?
Sheets and their sign-ups are deleted automatically 90 days after the last date on the sheet. You can delete yours sooner from your manage page.
I lost the link to my sheet. What now?
Use “Lost the link to your sheet?” under the form above. Enter the email you used, and we’ll send fresh links to all your sheets.